Intertec FlexiTime

Intertec FlexiTime lets you record, track and manage Flexitime, Banked Hours and Time-Off-In-Lieu (TOIL). Ideal for government agencies, higher education institutions and large organisations and corporations.

Intertec FlexiTime makes it easy for staff to manage their flexitime hours. Staff simply record their daily working hours using the standard time entry screen and i-Timesheets does the rest.

• Flexitime: Flextime (or Credit Hours) involves calculating time that staff can accumulate in excess of agreed work hours and which then can be exchanged for the equivalent amount of time off. The number of Flexitime hours a staff has available is accumulated daily based on actual working hours less the number of hours they are expected to work.

• Banked Hours: Staff who have accumulated Flexitime at the end of a period, can, at the discretion of their manager, bank some or all of these hours. A staff member can request that additional hours be banked at the time they complete their timesheet; the banking will only occur once their manager has approved the timesheet.

• Time-Off-In-Lieu (TOIL): In TOIL, staff can be given an amount of time off for extra hours worked. TOIL is different from Flexitime because the allocation and consumption of allocated hours is pre-arranged for a time convenient for the staff and their manager. TOIL can also be recorded at different rate (eg. standard time, time and a half and double time).

Screenshots

Features

• Simple time entry
  Intertec FlexiTime makes it easy for staff to manage their flexitime hours. Staff simply record their daily working hours using the standard time entry screen and i-Timesheets does the rest.
  
  Using the intuitive timesheet screen, staff can easily track and control their ongoing Flexitime, Banked Hours and TOIL accumulation and consumption. i-Timesheets displays detailed timesheet information, including totals and balances brought forward from previous time periods.

• Flexible configuration
  For timesheet administrators, Intertec FlexiTime provides a highly customisable solution. Configurable settings include the ability to:

  • Rename Leave Types to suit your organisation.
  • Assign Project/Task combinations for the accumulation and consumption of banked and TOIL hours.
  • Include or exclude individual staff members from Flexitime, Banked Hours and TOIL calculations and processing.
  • Set maximum and minimum thresholds for accumulated Flexitime, Banked Hours and TOIL hours.
  • Set the maximum number of work hours per day, per staff member that will contribute towards Flexitime.
  • Set the earliest start time each day at which a staff member can start to contribute towards Flexitime.
  • Set the latest finish time each day at which a staff member can no longer contribute towards Flexitime.
  • Set a standard (default) agreed number of hours that any staff member is required to work. This can be overridden/adjusted for individual staff members (e.g. where a full-time staff member works part-time staff for a set period, say three months)

• Streamline administration
  Intertec FlexiTime makes managing accumulated leave a breeze:
  

  • Timesheet Authorisation: i-Timesheets’s timesheet authorisation process is highly configurable. Timesheet data, including Accumulated Leave information, is visible to management at each step of the authorisation process. This makes it easy for authorisers to process timesheets and, if required, act on any apparent discrepancies.
  • Flexitime Reporting: Managers and administrators can report on staff accumulated leave history and flexitime data. Report data can also be exported into comma separated format (CSV) file format for use with external software such of Microsoft Excel.
  • Add Leave Transactions: Administrators can manually create staff leave transactions. This is very useful when creating an initial credit number of hours from a previous employer, or where an adjustment is required to a period where timesheets have been locked.
  • Audit Trail: Administrators can view an audit trail of all accumulated leave transactions per staff member. All authorised Flexitime, Banked Hours and TOIL amounts are reported including any manual adjustments.

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Features by Industry

Features that make i-Timesheets ideal for the following industries:

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