Anywhere, anytime

i-Timesheets is 100% web enabled, which means both users and administrators can logon to i-Timesheets anytime and anywhere there is an Internet connection.

Hosted (Cloud)

Using our fully hosted (Cloud) platform allows you to be up and running i-Timesheets almost immediately after registering online.

Built and hosted with Microsoft web technologies

i-Timesheets has been developed to operate using Microsoft’s® IIS, ASP, .NET and SQL Server database technologies. Hosted on Microsoft’s® Azure Cloud Platform means that our timesheet software is stable, reliable, secure and scalable.

Deploy Immediately

With the hosted i-Timesheets service, you have no expensive infrastructure, installation, setup or maintenance costs. Best of all, you can be up and running with i-Timesheets online timesheets in no time.

Easy time entry

Need a hassle-free time recording solution? i-Timesheets is completely web-based. Users just log in and use without needing to install anything on their local machines. i-Timesheets timesheets are simple and easy to use. No training is required for general users.

SmartTime entry

SmartTime technology makes our timesheet software time entry easy and flexible, features include:

• Automatically populate timesheet Project lists.
• Selection of Tasks for time records.
• Free text description entry for time records.
• Intelligent 24-hour time validation.
• Flexible date and time entry formats.
• Electronic signature processing.
• Validation control for time overlap.
• Copy time records from one period to the next.
• Copy times recorded from one day to one or more other days

Time Entry configurations

Built-in Time Entry options let you set up i-Timesheets to suit your organisation’s time recording requirements:

• Set up timesheets for daily or weekly time entry.
• Configure timesheets for entry of Start and Finish times, or Worked Hours.
• Configure your timesheets application to enable the recording of Attendance times.

Record Expenses

As well as recording time, i-Timesheets lets you record and track expenses. i-Timesheets’s built-in Expense configuration option lets you set Expenses entry with or without the inclusion of Tax.

Electronic signatures

Automatically attach Staff signatures when time sheets are submitted online. You can also include Managers’ signatures to indicate authorisation of timesheets.

Print timesheets

Need hard copy timesheets? i-Timesheets’s print timesheets feature lets you create printed timesheets, complete with electronic signatures, if enabled. You can choose from a range of timesheet templates in which to display data on your printed timesheets. Template options include start/finish times, worked hours and the inclusion of Task and Descriptors in the timesheets.

If you have multiple timesheets to print, i-Timesheets’s very useful Batch Print facility will come in handy in streamlining the process of generating timesheets for invoicing.

Print timesheets can also be badged with your organisation’s logo and details (consulting fees apply).

Password reset

Users who have forgotten their passwords can reset their passwords for themselves without having to contact the Administrator.

Compact Interface

The Compact Interface is ideal for a mobile workforce using smartphones. Staff have access to core time entry functionality while working on-site or on the road. The Compact Interface also serves as an alternative interface for time entry on your desktop computer.

Compact Interface features include:

• Secure login
• Weekly and daily timesheet view
• Time and expense entry
• Time entry validation
• Timesheet submit
• Start/Stop time recording
• Maintain active session
• Colour schemes and themes
• Ability to quickly and easily switch between Compact and Desktop Interface
• Support for smartphones running industry standard web browsers

For more please view the Compact Interface page.

Time Clock Interface

With the i-Timesheets Time Clock Interface you can setup a web-based Time Clock on virtually any device that supports an industry standard web browser and is connected to the Internet. This is ideal as a modern replacement for traditional clock on / clock off time capture devices.

Time Clock Interface features include:

• Secure numeric pin entry
• User-friendly interface and confirmation dialogues
• Support for virtually any Internet connected device that supports an industry standard web browser
• Integrated with i-Timesheets web time management solution
• Site/Job Tracking & Reporting

For more please view the Time Clock Interface.

Range of reports

i-Timesheets understands that any organisation requires time data reported in a range of different formats, whether for client review or for internal tracking. With i-Timesheets, you can generate reports showing time and cost for Projects, Staff, Expenses, Tasks and Budget.

With our Release Standard Page feature, you can release pages and reports normally limited to Administrators to non-admin users. Useful if you your managers need access to reports in i-Timesheets.

And if you have a specific reporting requirement that isn’t included in i-Timesheets out-of-the-box, we can build it for you and make it instantly available as a Custom Report.

Print reports in a user-friendly format

Quick reports are formatted for printing, making them easy to read on paper. Reports can be badged with your organisation’s logo (consulting fees apply).

Budget/Cost tracking

i-Timesheets reports make it easy for managers to quickly see how time and costs are tracking against budget. Simply assign budgets to Projects and Tasks and let i-Timesheets’s bevy of reports show how these Projects and Tasks are performing against the time and costs recorded against them. This is ideal for busy managers who need to have their fingers on the pulse at all times.

Detailed drilldowns

Need further detail about data presented in a screen or report? Simply click the Drilldown function to view all time and cost records associated with the screen or report item.

Global Projects

Global Projects make it easy for you to set up Projects that are worked on by all Staff. Simply flag a Project as a Global Project when created and all Staff will be assigned to this Project. You can also set up default charge and cost rates for Staff working on Global Projects.

Global & Project-specific Tasks

If you have tasks which are common to most or all Projects, then the i-Timesheets Global Tasks feature makes it easy for you to set these up quickly and easily.

If you have Projects with their own specific tasks list, you can set these up too using the i-Timesheets Project-specific Tasks, and track time and budget right down to the Task level.

Multiple rates/roles

Do you have Staff working on the same Project in different roles, who are charged out depending on their role on the Project? i-Timesheets gives you the flexibility of multiple assignments of Staff to Projects.

Bulk Change

The Bulk Change function allows Administrators to update multiple Staff Project records in a single action. A typical use would be to implement a Cost and/or Charge Rate change for one or more Staff across all their related Projects going forward or retrospectively.

Manager authorisation

Let managers review and authorise timesheets online with i-Timesheets’s configurable Authorisation setting. Using this configuration, you can set up authorisation on a Staff level (for Staff Line Managers) or Project level (for Project Managers), or allow timesheets to be submitted without authorisation.

Check timesheets

Forget about having to chase staff for timesheet submissions, or to remind managers to authorise timesheets. With i-Timesheets, you can view which staff have yet to complete their timesheets, which managers have not authorised timesheets and send them an automatic e-mail reminder.

Export Data

i-Timesheets’s Data Export utility makes it easy to create and save queries that filter and extract Time and Expense related records into formats such as Comma Separated Value (CSV), Tab Delimited and HTML.

Exports can be retrieved and run later on making them an integral part of your periodic reporting or processing for integration into third-party systems.

For Customers with access to IT skills we can set up a Web Service that allows your developers to extract data as a custom XML data stream. Consulting fees apply.

MS Project Integration

Do you use Microsoft Project to plan, monitor and track your Projects? i-Timesheets lets you import Project Tasks and their attached budgets into the system, and export the tasks and actuals back into MS Project to keep your MS Project data updated with the latest actual time and cost recorded in i-Timesheets.

Accounting Integration

Does your business require integration of your timesheets with an accounting system.

View i-Timesheets’s add-on integration modules that automate and streamline the process of creating invoices, purchases and payroll processing. For a small additional fee, these powerful optional integration modules will significantly reduce your administrative overhead.

Single Sign-On (SSO) Integration

If your organisation uses Microsoft Entra ID (formerly Azure AD) for organizing and managing users on your network, then i-Timesheets can authenticate user access via Single Sign On (SSO).

Configurable settings

Every organisation has its own unique time recording, management and invoicing processes. To accommodate our very broad client base, i-Timesheets has over 60 configurable items allowing you to tailor the system to suit your business rules and processes. i-Timesheets timesheets application provides flexibility and adaptability in the one out-of-the-box solution!

Product Co-Branding

Email us a high-resolution image of your corporate logo and confirm your preferred theme from our range of colour schemes.  Our designers will create a co-branded logo including our 'Powered by i-Timesheets' logo to suit the site and your business. Consulting fees apply.

Login Anywhere Feature

Would you like your Users to login to i-Timesheets from your organisation’s website or Intranet? i-Timesheets’s Login Anywhere facility lets you embed the login field on your own site with minimum fuss.

You can also place the login details in a URL, making it easy for the login to be stored in your Bookmarks or Favorites, letting you log in with a single click.

Selective Access to i-Timesheets Reports & Pages

Do you have managers who need access to certain Admin screens? Or consultants who need to view specific reports only? Make these available to them with the Release Standard Page facility. You can provide access to all Users, to a group of Users or to an individual.

Technical support

Get product support when you need it. Full technical product support is available to i-Timesheets customers. When you call you will speak directly to a local-based experienced professional support technician.

Free upgrades

All our plans and packages include technical product support and software version upgrades.

Secure login

i-Timesheets’s secure authentication ensures that online time sheets can only be accessed by individuals with a secure username and password.

Additionally, our i-Timesheets application is protected with the latest in SSL security - business identity authentication and strong 256-bit encryption with a 2048-bit root - technical terminology giving you peace of mind that the application is communicating securely over the Internet.

Data backups

i-Timesheets Hosted data is proofed against server failure. The data is backed up continuously, and to tape every 24 hours. Furthermore, backup tapes are rotated off-site to storage basis every week. If you require a backup restored, just give us a call (additional fees for restoring data may apply).